Manage Finances and Documents

Whether in the office or at home, organising financial documents can be challenging. Getting your page records in order reduces stress and allows you to compare expenses or find a receipt. It also improves customer service as it allows employees to quickly access documents. This leads to faster responses and more consistent.

Take all your papers. Examine your kitchen counter the entryway table office desk and car trunk, garage, and anywhere else documents tend to pile up. Get rid of clutter and throw away unneeded materials such as catalogs bills, product manuals, and empty envelopes. Create categories to sort and organize your remaining documents. For example the “To Pay” category can include an inventory of invoices which need to be paid with cash or online. A “To Read” category could hold items that require a quick review. They can be filed or shredded after reading. A “Needs Actions” category is for items that require immediate attention, like charges for credit cards or insurance claims.

Once your documents are organized, think about your storage options. Physical methods include using a filing cabinet or binders or the storage of files in offsite facilities. Digital methods typically involve an industry-specific software for document management that offers a central, single location to store and organize documents. These solutions provide strong security through allowing for the control of who can access and alter information. They also provide audit trails to ensure transparency and accountability.